How to Organize An Operation Christmas Child Packing Party

November 10, 2017 by Jules Leave a Comment

This is the fifth year we’ve hosted an Operation Christmas Child Packing Party at The Valley church so we’ve learned a few things each year. I've also done some research via Pinterest and Facebook OCC groups to try to improve our parties each year. From the first year of packing with my kids in my living room to becoming more and more organized, we have grown our passion for this ministry.

I would love to share with you some of thing logistics we've learned.

Collection

We choose to only “officially” collect items the month [5 weeks] before our packing party. Some like to collect all year-long and we are looking into creating a housing space at our building for this but we have several other out reaches we focus on throughout the year.

The week before collection starts, we announce what Operation Christmas Child is, what we will be collecting each week, and when our packing party will be held. We do four main focuses: Hygiene, School Supplies, Accessories, and Toys. The fifth week is a catch-all and that evening is our party.

We also have an OCC info table set up that hopefully answers any questions someone might have as well as provides resources to help get people excited. Of Course, people can bring any items during these weeks, we just try to help narrow the focus. Next to this table we have a collection space designated- the past two years it has been this big blue shipping trunk. Each week we empty it, sorting items into bens.

On the last Sunday of collection, we take inventory and try to spot areas we might be short, comparatively and announce those needs via social media so people can bring them on our catch-all week/Sunday morning of the party.

Prep

Several of us {sometimes me and my children} go through all the bins and take everything we can, out of it’s packaging. If we need to, we open packs of crayons, markers, and colored pencils and divide them up into bags. This not only helps items go further but it also makes sure crayons aren’t melting onto other items in the boxes.

While doing this, we sort even further into gender and age groupings [2-4, 5-9, 10-14] if possible. Bagging things ahead of time helps your party flow better and sets you up for quality assurance.

We have always gone with an assembly line format- folding tables in a long line, filled with sorted items. This year, we added very visible signage using small orange cones wrapped in green garland with wording printed on cardstock and taped to paint stir sticks sticking out of them. These were placed at the beginning of each category to help make sure those packing packed items from each section.

I spoke with several others to make sure I was thinking through everything and we decided on a flow and through items we would need to help that layout work.

Layout

We chose to set up in our main room so we thought through making the experience flow in a giant circle. We had stations that everyone worked through to make sure we covered everything.

FOOD

You can’t have a party without food, right!? We set up a small pot-luck along one wall with eating tables right next to them. This is a separate space from packing, even if in the same room, because we don’t want to send crumbs with our boxes of awesomeness.

PHOTO BOOTH

We LOVE sending pictures with our boxes so we hired a friend to run a photo booth for us. This is at the beginning of the layout because we ask that everyone take a picture Before they start packing to give the printers time to print them while they load items.

PACKING

Our long line of tables full of goodies was broken into the same categories as the collections weeks but with a couple added sections with the essentials at the start: boxes, labels [tape and markers for selection and attaching], hygiene, school supplies, accessories, WOW items, and filler toys.

NOTE/PRAYER

We set up separate tables on the opposite wall from the food full of writing utensils, specialized postcards, blank printed info pages, blank Christmas cards, and stickers.

DROP OFF

We designated the wall near these tables for drop-off and had signs hung to help sort boxes by age and gender so we could see which needed more as we went.

Start again

PARTY

FOOD

You can’t have a party without food, right!? We set up a small pot-luck along one wall with eating tables right next to them. We had a group from our local drop-off location come to share with us about the process after we pack boxes. Everyone finished up eating while they shared.

PHOTO BOOTH

PACKING

NOTE/PRAYER

We set up separate tables on the opposite wall from the food full of writing utensils, specialized postcards, blank printed info pages, blank Christmas cards, and stickers.

Follow Up

We have invited any family that would like to join us, to deliver the boxes to our local drop off location and we've also complete 2 different tracking labels so we can learn where our boxes went, pray for them. Most boxes have addresses in them in hopes of building relationships with ministries dispensing and or individuals receiving boxes.

I hope this was helpful. I'd love to hear about your passion of OCC, how you pack, and maybe even how you follow-up to enjoy this passion all year-long.

Filed Under: as Jules is living, Cool Ministries, Missional Living, Operation Christmas Child, The ones about the Rothacher Home, The Ones about The Valley Church

Plarn Balls {for Operation Christmas Child Boxes}

May 3, 2017 by Jules 8 Comments

For years, I've loved the Samaritans Purse Operation Christmas Child Box ministry! We've packed boxes with our small children as a family and now pack dozens of boxes with our church family as part of our way of spreading the gospel across the world.

My mother in law recently let me in on a little project she's been working on for our boxes- Plarn Balls! "Plarn" is short for "plastic yarn". Plarn is made by cutting plastic grocery bags into strips, which are then strung together into a single long strand, like yarn. She used to make water proof mats with a group of ladies as a ministry to the homeless. Since that time, she has discovered endless uses for this recycled material. You can use plarn to crochet sturdy, reusable tote baggs, purses, pool/beach bags, doormats, and more.

Today I want to share her awesome idea, how to make plarn, as well as the pattern for the plarn balls that will fit perfect into OCC boxes!

How to make plarn

Lay bag flat and fold it in half lengthwise.
fold bag in half again.
cut folded bag into loops, discarding handles and bottom.
Knot lops together to form a single strand.
Roll the strand into a ball and crochet or knit as you would with yard.

Plarn Ball Pattern

Abbreviationss

st/sts- stich/stiches
sc- single crochet
sc 2 tog- single crochet 2 together

Round 1: Make a foundation row with 6 st using the magic ring method. Optional, but highly recommended, place a st marker at the beginning of the round, moving it to the first stitch of each new round as you go.

Round 2: 2 sc in each st around (12sts)

Round 3: 2 sc in next st, sc in next st around (18sts)

Round 4: 2 sc in next st, in next 2 sts around (24sts)

Round 5: 2 sc in next st, in next 2 sts around (30sts)

Round 6-10: sc around (30sts)

Round 11: sc 2 tog, sc in next 3 sts around (24sts)

Start filling iwth plastic straps or plastic bags.

Round 12: sc 2 tog, sc in next 2 sts around (18sts)

Round 13: sc 2 tog, sc in next st around (12sts)

Round 14: sc 2 tog, until the opening end is closed enough to tie off.

Weave in the ends hiding inside the ball.

Cut plarn 1" wide when marking plarn.

[note: I no NOTHING about crocheting so I won't be able to answer an questions in that regard- so so sorry! I just copied this pattern exactly as my MIL wrote it having not idea what any of it meant. Also, remember food items are prohibited so no filling the balls with beans...I don't know who would have had that bright idea :/ lol]

I'm so excited that more and more people are falling in love with this simple but life-changing ministry!!! Click learn more about Operation Christmas Child!

Filed Under: as Jules is DIYing, as Jules is living, Cool Ministries, Operation Christmas Child, The Ones about Jules Life {Randomness}

Adventure Awaits {in a shoebox}

October 9, 2016 by Jules Leave a Comment

In March of 2013, God launched the valley church here in Vilonia AR. He set us out with a mission to make disciples. We plan live in authentic community, learn biblical teaching, serve here in our area, as well as through go there, where ever that may be across the world to do just that.
Clipping along through the story of the valley and what God's doing, we come to April of 2014 when a crazy tornado swept through our town, destroying many things including the building we were leasing. That allowed us to get creative in how to serve our community during that really hard time.

I share that all so you'll understand the awesomeness of the upcoming date!

Since the conception of the valley, part of our attempt to make disciples across the world was to partner with Samaritan's Purse to pack Operation Christmas Child boxes that serve as an amazing, door-opening, tool to share the gospel with children and their families. In the years we've been portable, we still chose to make it a priority to commit to this campaign.

We have had to let go of a lot of things because it's just too hard to set up and tear down big stuff for just an hour and 1/2 service once a week. This year, I decided to make a BIG display to show the importance of this campaign to our church even if that means a lot of extra work. As a bonus, I think it's helping put a little cheer in our people's already generous hearts.

This week and last week, we collected TOYS! We collect the 5-7 weeks {depending on the year} in preparation for our Operation Christmas Child 2016 shoebox Packing Party. This year it will be November 13th. Our goal is 60 boxes but I think we May just surpass that quickly...😳 Eeek!

::Collection Schedule::
10-2&9: toys
10-16: hygiene items
10-23: school supplies
10-30: accessories & boxes
11-06: catch up, bring anything you missed
11-13: PACKING PARTY!!!

The biggest news!? We are shooting for hosting the packing party In. Our. NEW. Building.

This space to worship in and serve from is just one small way God has continually reminded us that He is not done in this city, through us. He has provided *opportunities to build new relation ships,*unique ways to keep serving, *new families to join in our mission, and *faithful ways for us keep making disciples locally and across the globe.

The adventure awaits! You just have to be willing to take part. God's story is so vast and He invites us into it; isn't that inconceivable?! For many children in poverty-stricken parts of the world, their hope of being apart of God's adventure awaits in a simple [Operation Christmas Child] shoebox gift that might just come from us...or you.

Adventure Awaits! How will you respond?

Filed Under: as Jules is living, Cool Ministries, Missional Living, Operation Christmas Child, The Ones about Jules Life {Randomness}, The Ones about The Valley Church

Operation Christmas Child, Duck Dynasty, and a GIVEAWAY!!!

November 13, 2013 by Jules Leave a Comment

Last week was Operation Christmas Child week here on the blog.

Monday What is Operation Christmas Child?
Tuesday Operation Christmas Child FAQ Answered
Wednesday How-to Pack a OCC Shoes Box
Thursday How-to Pack a OCC Shoes Box
Friday Operation Christmas Child Packing Party!

Today, the beloved Si wants to share his passion for OCC with you::

For the GIVEAWAY, we will be joining oh Amanda's monthly mission.

Here are the options for GIVEAWAY entries:

Show your kids, friends, and/or family at least one of the awesome videos of Si from above, Veggie Tales, or one about Alex- for the older audience. {comments about who you shared which video with for your 1st entry}
Pack a box with your kids. Take pictures and post them on Instagram, Twitter, Facebook, your blog, etc. Use the hashtag #OCC and #asJulesgoes {come back here and comment with a link to what you shared for a 2nd entry}
Pray with your kids, friends, and/or family for the child that will receive your box. Ask God to lead you to the gifts that will minister to that child. Don't forget to DROP IT OFF. {come back here and share about your drop off location for a 3rd entry}
Host a Packing Party {come back here and share stories you partied for a 4th entry}
Come back here by November 27 and report back with how many boxes you collected. {come back here and share stories of who you may have encouraged to pack boxes with year for a 5th entry}

Everyone that packs a box and leaves a comment sharing about it will be entered to WIN---->

1 copy of Operation Christmas Child: The Story of Simple Gifts by Franklin Graham!!! To learn more about the book, Amanda shares here.

To order ohAmanda's awesome eBook, use the affiliate link by clicking the image below. LOVE THIS BOOK. We went through it last year as part of our Advent and will likely do it again 😀